We conducted our first videotaping project meeting on Tuesday, 9th February in a discussion room near COM1/basement. All three of us were present.
Because we had actually conducted another meeting after we finished our agenda, we had adjusted the agenda a bit according to what we had come up in the previous meeting just before the meeting started. Therefore, we were some twenty minutes behind our original schedule, which indicates the meeting should start at 7pm. This incident reveal the problem in our planning, we should have planned beforehand and planned better so as to avoid such delay.
This should be the biggest mistake we—as a team—have made. Besides this I feel that we were doing fairly well as team in that meeting. We have set our corporate goal, delegated the work, conducted efficient discussion, set deadlines and most importantly finished everything in time. All these adhere very well to effective teamwork principles.
As for me, I think there are at least two things that I need to improve in the next meeting.
The first one is my pre-meeting preparation. Because both Duy and I are going overseas, in the end we only had one day to prepare and it turned out to be my busiest day in the week. So inevitably, I missed out a few miscellaneous stuffs which then wasted my teammates a bit time to explain to me during the meeting.
The second one is my efficiency in discussion. After going through the video clip, I realized that actually some of the questions I asked and some of the statements I made were quite beyond the agenda, which means that I was wasting the team’s time by leading the discussion to some topics that are not necessary.
Above all, considering this is our first meeting and the time was so limited, I think we were all doing quite well. I’m sure that we can solve our problems and do a better job in the next meeting.
Lastly, thank you, Andy and Duy.
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Hi Shiyan,
ReplyDeleteI think that your team should have modified the agenda before the meeting and not during the start of it. There is no point in sending out a copy of the agenda to everyone before the meeting if the first portion of the meeting is to modify the agenda. The purpose of letting everyone know the agenda before the meeting is to enable everyone to prepare themselves on the meeting. For example, reading up on topics that you are less familiar with.
I suppose there’s not much you could do about your poor meeting preparations for this meeting. After all, you had planned to go overseas way before the date of the meeting was decided.
I think that it is very important to stick to the agenda during the meeting so as to keep the meeting short. No one wants to hear you rambling on about something unrelated. What I think you could do to prevent yourself going off topic is to have a copy of the agenda in front of you. It would hopefully act as a reminder to stick to the agenda.
Regards,
Russell
Hi Shiyan,
ReplyDeleteI think your team should have prepared better for the meeting since two out of three members was going overseas . If there had been any problem in that meeting then you would have had no chance to conduct another meeting. And as Russell said, modifying the agenda during the start of a meeting is not a small mistake. It makes the agenda become less useful.
Despite of a short of time for preparing,I think your team did quite well during the meeting. Because you three had a common goal, had discussions, and set dealines. Your teammates also helped you to clear your doubts.
It is a very good idea to go through the video again after the meeting. It makes you have good reflections upon your performance. Although you did have some regrets, I think it is natural since noone of us can do perfectly in our very first meeting.
Hopefully, we can learn something from our mistakes and do better in the next meeting.
Cheers,
Dam Long